PRIVACY POLICY

This Privacy Policy (the “Policy”) explains how ActivSpace LLC (“ActivSpace,” “we,” or “us”) collects, stores, uses, and discloses personal information, including when you: (1) use our website at https://activspace.com, (2) visit our locations, (3) apply to rent a space, (4) attend our events, or (5) communicate with us.

1.  Personal Information We Collect and Process
ActivSpace collects information about you in a number of ways. For example, we collect information directly from you, such as when you use our services or when you contact us. We collect information automatically from you through the use of Cookies and Similar Technologies (see Section below) when you visit our website. ActivSpace might also collect information about you from others, such as public sources of data.

The types of personal information we collect sometimes depends on our interactions, such as when you call us to book a private space and what you choose to share. The types of personal information we collect can include:

  • Identifiers, such as your name, postal address, email address, and unique online identifiers, such as cookie identifiers.
  • Demographic information, such as your zip code or market area (e.g., Portland Metropolitan Area). 
  • Professional and employment-related information, such as your current employer and job title if you book a space through your job.
  • Commercial information, including information about your prior transactions with us.
  • Financial information, such as credit card information for billing purposes.
  • Your preferences, interests, and affiliations, such as those indicated when you book a space.
  • Communications, such as when you send us email or give us a call.
  • Audio, electronic, visual, and similar information, including voicemail recordings or photos taken at our events. ‎
  • Device data, such as the type of device, web browser, and operating system used and your IP address.
  • Internet and electronic network activity, and your online interactions, such as the information we automatically collect about your browser, device, or connection when you visit our website through the use of Cookies and Similar Technologies (see below), which often assign unique identifiers. Such information might include:
    • Date and time of your visit to our website and duration of your visit,
    • Your traffic patterns, use patterns, and clickstreams,
    • The website from which you linked to our website, and
    • Other similar information about your use of our website or other services.

To learn more about the information that we collect automatically, please see the Cookie and Similar Technologies section below.

2.  How We Use Your Personal Information
We use your information for a variety of purposes, including operating our business, providing and improving our services, engaging in sales and marketing, analyzing website traffic, facilitating payments, and complying with laws. In carrying out these purposes, we might anonymize your data or combine your data with information we collect from different contexts to make informed business decisions, tailor your experiences, and for other legitimate business purposes.

3.  When We Share Your Personal Information
We might share your information with others for legitimate business purposes. For example, we might share your information with:

  • Others, with your consent or at your direction, such as when you wish to complete a payment transaction.  
  • Our service providers who perform services on our behalf.
  • Our affiliated entities. ‎
  • ‎Another organization in the event of a ‎merger, acquisition, sale, or transfer of our assets. 
  • As necessary to comply with applicable laws. We might disclose your information ‎to a third party, without your ‎consent and without notice to you, if ‎we are required to do so by law. We ‎might also disclose your information ‎to a third party if we have a ‎reasonable belief that (1) we are legally ‎or ethically obligated to do so, (2) ‎such disclosure is necessary to ‎protect, establish, or exercise our ‎legal rights or defend against legal ‎claims, or (3) such disclosure is necessary ‎to protect our rights, ‎property, and/or safety and/or the rights, property, and safety of you and/or third parties.‎

4. Your Choices
You can make choices about ActivSpace’s collection and use of your information. For example, you can:

Use browser controls when you visit our website. Most browsers automatically accept cookies, but you can disable the acceptance of certain cookies at any time by changing the preferences in your browser. Please refer to your browser for information on how to disable and control cookies. If you choose to disable cookies on your browser, you might not be able to use some features of the website.
 
Unsubscribe. With each marketing email, you will be given the opportunity to opt-out of receiving ‎future marketing messages. You may also opt-out of receiving future marketing messages by ‎contacting us at HQ@activspace.com If you request that we not contact you for ‎marketing purposes (either by using the unsubscribe mechanism or by sending us an email), we ‎reserve the right to contact you for non-marketing purposes relating to your use of the website or our ‎ongoing business relationship.

Privacy laws provide individuals with specific rights regarding their personal information, such as the right to know or access your information, the right to correct or delete your information, the right to port your information, and certain rights to opt-out or limit certain processing of your information.

To inquire about your rights or exercise your rights, please contact us at (206) 784-7000, and we will respond to you as soon as we can.

5.   Cookies and Similar Technologies
We use cookies and similar technologies to automatically collect personal information, such as when you visit our website. Cookies are small files placed on your device to store information, often consisting of a unique personal identifier, for a variety of purposes. We use cookies for website navigation and performance and to analyze how individuals use our digital services. We may also hire others, such as Google or businesses providing analytics services, to gather information on our behalf. Learn more about how Google processes your information here and uses cookies.

6. Children’s and Teens’ Data
We do not knowingly collect or use personal information from minors. If you are a parent or guardian of a child or teen and become aware that your minor has provided information to us, contact us at HQ@activspace.com.

7.  Securing your Information 
We use commercially-reasonable and appropriate security measures to assist ‎in protecting against the loss, misuse, and unauthorized alteration of your information that is under our control. ‎Unfortunately, no data storage system, or system of transmitting data over the Internet, can be ‎guaranteed to be 100% secure. As a result, we cannot guarantee the security of our network, the ‎means by which personal information is ‎transmitted between your computer and our network, or any personal information provided to us or to any third party through or in ‎connection with our website.‎

8.  Retention and Storage
We consider a variety of factors when determining how long we retain and store your information, such as our legal and contractual obligations, the purpose for which your information was collected, your requests to delete your information, and other legitimate business purposes. ActivSpace stores personal information in the United States.

9.  Links to Third-Party Websites, Products, and Services
This Policy applies only to the information ActivSpace collects and processes. Our website, content, or communications could contain links to other websites and services that we do not own or control. We are not responsible for, and have not reviewed, the privacy practices of such other websites or services, or the owners or operators of such other websites or services. We are not responsible or liable in any way as a result of your use of any other websites or services.

10.  Updates
We may revise this Policy at any time to enhance transparency. We may also update this Policy, as necessary or as useful, in response to (1) changes in applicable laws, regulations, or standards; (2) changes to our processing of personal information; or (3) changes to our business operations. For example, we may modify this Policy if a new applicable law requires additional notices or if we intend to collect new categories of personal information. We will post any revised Policy here and provide a “Last Updated” date at the top of this Policy. We encourage you to review this Policy regularly to stay informed about our processing of personal information, your rights, and your choices. 

11. Contact Us
If you have any questions about this Policy or the use of your information, please contact us at:

ActivSpace LLC
‎Phone Number: (206) 784-7000
Email: HQ@activspace.com 
Address: 819 North 49th Street #400
                Seattle, WA 98103